Travel and Vehicles

Last updated by neal.legler 4 years ago

Travel and Vehicles

Travel Office Website: https://www.usu.edu/travel/

Before and After the Trip:

For the latest info: https://www.usu.edu/travel/before-and-after#before

Basic Summary

Before the trip

Get manager approval

Fill out a Travel Authorization in Service Now http://travel.usu.edu/htm/before-the-trip/prepare-travel-authorization

Book flight and hotel using personal credit card. Where possible, don’t book through sites that don’t allow cancellation.

While Travelling

Food is per diem so no need to keep receipts, but keep track of any meals provided by the conference

After the Trip

Fill out a travel reimbursement in Service Now

Using AIS Vehicles

All vehicle requests go through AIS/Statewide Business Services. They can also check out the AIS golf cart as well.

When reserving a vehicle, please provide the following information:

Date

Time

Destination(s)

Purpose of the Trip

Passengers (including emergency contact information: name/phone)

REMINDER: If you are traveling for the day and do not have a year-long open TA or you travel overnight, a travel authorization is required.

Also, the driver will be required to fill up the vehicle before returning it (when taken out of Cache Valley). Somebody in the car should have a gas PIN #. The gas card is located in each vehicle.